scantron_formIMPORTANT: The Test Scoring office can only grade quizzes and tests that are filled out on the pink/raspberry scantron form with the UCF Pegasus logo, shown to the right. This answer form is double sided, supports up to 100 questions, up to 4 different test versions (A,B,C, or D), and may be filled out with a pencil or with blue or black ink.

We are not allowed to respond to student or parent requests for information. All inquiries must come from the instructor or an authorized teaching assistant.

Instructors or other designated individuals can bring the quiz, test, or exam answer sheets to the main Computer Operations office in the College of Sciences building, room 106. A Request form will need to be filled out for each class section, either in advance, or at the office during the intake process. Then everything should be handed to a staff member to be logged in. If the materials are placed directly in the inbox without being logged in by a staff member, they could potentially get lost or the processing may be delayed.

We do offer the option of assigning a single point value multiplier to all questions, to increase or decrease the total number of points that a quiz, test, or exam is worth. Just mention your preferences in the Special Instructions section of the request form. We can do both integer (each question worth 2 points, 3 points, etc) and decimal/fractional multipliers (each question worth 1/2 point, or 2.5 points, etc.). However, the normal scoring process does not permit different point values for different questions. Yes, it can be done, but it requires a special procedure. If you wish to do so, please call the Test Scoring office to discuss this.

Quizzes, tests, and exams are graded in the order in which they are received. When there are no problems with the submissions, we guarantee a turnaround time of two business days, but they can usually be ready within just a few hours unless there are a bunch of other submissions in the queue (like during final exams). Once graded, the scores are uploaded automatically to the Webcourses@UCF grade book unless you request otherwise. For that to occur though, the students must bubble in their correct UCFID number (formerly called their “PID)” on their answer forms. Any forms that do not have that information bubbled will still be graded, but you will have to lookup the scores in the printed error reports and then manually enter them online. The uploaded scores column will be “muted” during the upload process, which means that only the instructor and authorized teaching assistants will see the scores until they are unmuted for the students.

While other departments may use scanning machines that are capable of printing on the entire scantron form, our machine processes forms at such a high speed that that is no longer possible. Instead, only a serial number is printed on the edge of each form as it passes through the machine. The Test Scoring program then creates two Adobe Acrobat report files (.pdf) containing the results. The first report file is called the “Summary”/”Item Analysis” and it includes a brief overview of the results, one or more pages listing any errors, the score for each student, and a set of statistics for each test question and version that can be used to identify potential errors on the answer key(s). This report is always printed and returned in an envelope along with the other materials. The second report file is called the “Individual Student Reports” (ISRs) and will not be printed unless specifically indicated on the request form. This file contains a separate page for each student showing their score and their answers to every test question. The individual student reports are the only way to identify which questions a student did not get credit for, either due to a wrong answer, or not bubbling an answer dark enough to be detected. However, for very large classes, we prefer not to print those unless absolutely necessary. We can instead copy the files to a USB drive if you provide one and mention that preference in the Special Instructions section of the request form.

Any special requests may potentially delay processing and turnaround times, depending on whether the regular Test Scoring person is out of the office that day.

What we will need from you:

  • (required) the students’ answer forms. They should be stacked neatly together, facing the same direction. You can use the one notched corner as a visual reference. Incorrectly stacked forms require additional handling prior to scanning and will delay processing. In extreme cases, we may refuse to score them until you or an assistant correct this.
  • (required) answer key(s). You will need to provide a set of answer keys bubbled in on the same UCF scantron forms that the students use. Any questions that you do not bubble in answers for, or any that are bubbled too lightly, will not be graded. If giving a quiz, test, or exam with multiple versions, each version must have the same total number of questions answered.
  • (required) a completed Request form. You can fill out a request form in advance and bring it with you, or we have some at our offices that you can fill out when you arrive to drop off your other test materials. A separate request form is required for each quiz, test, or class section.
  • (optional) a USB drive if you want soft copies of the report files. We are not permitted to send these files through email.

Once we have finished processing your job request, please pick up your materials as soon as possible. Although the scores are uploaded to your grade book, you should still pick up your materials because some students that took the quiz, test, or exam may not have had their scores uploaded. You will need the error reports and the original answer forms to determine what their scores are. This is especially important at the end of the semester, so you can correct any errors before the grades deadline. 

Any completed materials that have not been picked up before the end of Add/Drop of the following semester will be destroyed.

If you have submitted a job and have not received any notifications within two business days, please check your Webcourses@UCF grade book. If the scores are there, your request is complete and can be picked up at any time. Otherwise, please contact the Test Scoring Office by phone at 407-823-5493 or email testscor@ucf.edu for assistance.


Additional Test Scoring information

How to create answer keys

Understanding the results

Webcourses@UCF/Canvas Resources for Instructors

Webcourses@UCF/Canvas Login Page

Canvas Instructor Guide

UCF Teaching Online

Online@UCF Support

Webcourses@UCF/Canvas Resources for Students

An Introduction to Webcourses@UCF for Students

Online@UCF Support

 

Back to the main page